July 4, 2016 Media and metadata ingestion

After the shoot is done and the model has left, the most important step remains – getting the shoot to AW HQ, all the media, paperwork and meta-data, correctly named and indexed.

Video: 113Mb, 54 minutes

Handy video reference points

  • Dimensioning Stills media: @21.10
  • Dimensioning Video media: @23.28
  • Upload with CrossFTP: @28.00
  • MDB Model performance notes: @40.35

Most common problems with Media and metadata ingestion

  1. Incomplete media upload
  2. Video card folders not copied from root
  3. Incomplete document provision
  4. Unclear dimensions recorded

Don’t be that person! ūüôā

Media and Metadata Ingestion reference guide

Download this comprehensive Media and metadata ingestion Guide (PDF, 9.19Mb). Last update, 20 October 2017, version 1.3. This is a reference guide, and describes every step in the process in a lot of detail. Each item on the checklist has a matching heading in this Reference Guide.


Do the Ingestion process, from start to finish.

Get set systems access set up

Let your trainer know you’re ready for Media and Metadata Ingestion prac, so they can set up the necessary access levels, certificates, and software. This will take a bunch of¬†emails between you and the Trainer, so it’s ok to proceed with the final assignment while this setup process happens, then circle back here once the setup is complete.

You trainer will help you:

  • Set up a secure password delivery method
  • Set up MDB Access
  • Set up PPCMS access
  • Set up Chklsty access
  • Set up CrossFTP (for shoot uploads)

Do the media and metadata ingestion process for real

Once all systems are set up, select a recent shoot of yours that has stills and video components (you can just download a scene – stills and video – from the AW site, and use that). At least, it should be a few minutes of video, and a dozen still images, and¬†no more than 10Gb in total. The media will never be released anywhere, it’s just to learn Media and Metadata ingestion process – it will be deleted when your ingestion work has been assessed.

Decide on a name for this shoot (for example, “Prac shoot for AW of Mary”. Use PPCMS record 36820 for it (that link will only work after the setup items above have been done).

Treat the process¬†like it’s a real AW shoot you produced. First step, start a new checklist in Chklsty! Copy the PPCMS ID and shoot name… you know the drill! (but, refer to the DDL (Reference Guide) as necessary).

Important: Append your name to the PPCMS Shoot name, so you do not overwrite another trainee’s work on the same assignment.

Listed PPCMS Shoot name for this assignment:

36820 Dummy Test Solo 1

Actual PPCMS shot name to use for this assignment:

36820 Dummy Test Solo 1 Stills John Smith
36820 Dummy Test Solo 1 Video John Smith

This is only for this assignment – when producing real shoots, you’ll copy and paste the PPCMS ID and shoot name from the PPCMS and use that for the folder name), like this:

making folders for shoots

ABOVE: How to name folder for media for real shoots. For this assignment, do this, but also append your name to the end.

Use the Release form you completed for an earlier assignment (make sure you sign as both the model, and the Shoot Producer). Make a copy of your own ID, to the standards required (we need a copy of this anyway). Rename appropriately, and send these files to the Model Liaison when prompted. Remind them this is a prac for you.

Make a very-simple HWB Before and After – draw us a picture! ūüôā

Add notes to the model in the MDB, and the appropriate fields in the PPCMS.

Notify the appropriate people, at the appropriate times. CC your Trainer on all emails.

In emails you send, mention that you’re a CSP doing a prac test for Media and Metadata ingestion. The appropriate people will check the media matches the dimensions you listed, and docs meets the requirements.

The Production Coordinator will send you a completed, signed checklist, indicating you have passed this assignment.

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